Draft notes of the annual meeting of the 27th of May 2025
Draft notes of the meeting of Minting and Gautby Parish Council held on the 27th of May 2025 at Minting Village Hall at 7.00pm. To be confirmed at the next meeting.
Present:- Cllrs E.B.Clark [EC] chairman and acting clerk, H.Padfield [HP], J.Stuchfield [JS], J.Padfield [JP], W.Hughes [WH], A Cadman [AC], Dist.Cllr. W.Gray, County Cllr.N.Oliver and five members of the public.
7.00 pm Public forum.
Three local residents raised concerns about the proposed options to do work on the culvert to The Green.
One resident raised environmental concerns re- change of use at Longlands Farm, Lodge Lane. Concerns were noted by County Cllr.N Oliver
7.10 pm Formal council meeting.
[1] Chairman’s welcome and apologies for absence.
Apologies received from Cllr. L.Bury
Acceptance of apologies proposed WH, seconded JS.
Unanimously accepted.
[2] Election of officers.
a) Election of Chairman
EC proposed by JS. Seconded by JH. Unanimously accepted.
b) Election of Vice-Chairman
HP proposed by WH, seconded Unanimously accepted.
c) Election of Responsible Financial Officer
JS proposed by AC, seconded by WH. Unanimously accepted.
[3] Signing of officer’s acceptance forms.
Signed by EC, HP AND JS.
[4] Signing of officer’s security forms.
Compliance list signed by EC, JS and HP.
[5] Declaration of interests.
None declared.
[6] To confirm, or amend, and sign the draft notes of the meeting of the 25th of March 2025.
Draft notes agreed and unanimously accepted.
Proposed JS seconded WH and resolved. EC signed the Minutes.
[7] Matters arising from the minutes and activity since the last meeting.
- The condition of Green Lane and Red Road has improved due to drier weather and is now passable by pedestrians, horses and 4X4’s.
- At the Parish Meeting, held May 7th at Minting Village Hall. Graeme Hempsall of LCC talked about Emergency Planning.
[8] Correspondence
Planning permission has been given for shallow ponds on land adjacent to Red Road.
[9] Reports from District/County Councillors, if any. Dist. Cllr. W. Gray updated attendees on digital sessions being run locally. He encouraged small community groups to apply for grants and warned attendees about dog walking bans on local beaches and also the caterpillar manifestation on the sand dunes along Skegness beach. He confirmed that food waste collections would begin in May 2026, the Wold’s festival is running from May 7th until June 2nd and that the Soap Festival is also continuing. He also informed attendees that the Age UK Lindsey Branch in Horncastle was closed on May 2nd but Local charity shops would continue and would be managed by Age UK.
County Cllr. N. Oliver reported that Pinfold Lane remained closed for safety reasons and that no date for repair of the culvert was available at this time. Also, that there is a proposal for carriageway repairs on Silver Street but as of yet it doesn’t meet the criteria for urgency. Cllr WH asked Cllr. Oliver if the criteria for urgency could be made available to the PC. She reminded Cllr’s that any concerns about potholes should be posted on ‘fix my street’. Cllr EC reported the standing water concern on Chapel Lane, Cllr WH commented that the Anglian Water has said that it was not due to leakage from their pipe.
10] Finance
a) To approve a Bank reconciliation.
Cllr. EC explained in detail the PC accounts. The election reserve to remain at £2500. Acceptance of the accounts proposed WH, seconded HP and resolved. Bank statement signed by AC.
b) To approve payments: -
1) L.A.L.C subscription £101.54
2) Gallagher Insurance £ 511.23
Approval was proposed by AC, seconded by JS and resolved.
c) To review insurance cover.
There were no proposals for change.
11] To approve and adopt the Annual Governance and Accountability Return 2025 (if available), comprising of: -
The Certificate of Exemption
The Annual Internal Audit Report
The Annual Governance Statement
The Accounting Statement
Adoption of the A.G.A.R. was proposed by JS, seconded by JP and resolved. The documents were signed and dated by EC and JS where appropriate.
[12] To sign the Notice of Public Rights.
Signed by JS.
[13] Planning matters.
a) S/057/00056/25 - alterations to listed building.
No objections to this planning application were made.
b) S/12200592/24 Change of Use application at Longlands Farm, Lodge Road. Conversion of building for dog breeding.
The PC consider that they have little else to add to further objections. EC to send a short response. Some discussion arose with District Cllr Oliver, re:- history of the planning applications up to the present time.
[14] Parish Maintenance:
Proposed work on The Green Culvert
Quite a lengthy discussion (some during public forum time) from some residents of the Green re- flood improvements. No decisions were made. JS remarked that there were concerns amongst the majority of the residents of the The Green regarding possible damage to the underground services during the proposed work, and would be opposed to the work going ahead for that reason. District Cllr. N.O has been asked if a section 19 report detailing possible flood improvements to Minting along with reasons for recent flooding occurrences could be made available if one has been done.
Defibrillator light
It has been reported that one of the lights on the defibrillator attached to Minting Village Hall isn’t working. EC will notify and call out an electrician.
[15] To consider, and to vote upon an expression of interest from a resident to join the Parish Council.
Minting resident Jack Saville introduced himself to the meeting and gave some relevant information about himself. His membership of the PC was proposed by WH and seconded by AC. Unanimously elected.
[16] Any other business (discussion only) and matters for the next meeting.
WH asked EC about insurance responsibility for the grounds alongside the Village Hall re the upcoming Car Show. EC explained that the PC doesn’t accept any responsibility and that it is up to organisers to carry out their own detailed risk assessments. WH asked if written notices explaining this were visible, EC said that there is.
AC asked if the wooden playground equipment had been safety checked and offered to send EC details of possible suitably qualified persons to do this.
There being no further business, the meeting closed at 8.35pm.