Minutes of the ordinary meeting of 28th March 2023
Minutes of the meeting of Minting and Gautby Parish Council held on the 28th of March 2023 at Minting Village Hall at 7.00pm.
Present:- Cllr. E. B. Clark [EC] Chairman / acting Clerk, Cllrs. H. Padfield [HP], J. Stuchfield [JS], J. Padfield [JP] C. Bruntlett [CB] , Dist.Cllr. W.Gray and two members of the public.
7.00pm Public forum.
The two residents of Top Minting present made a verbal request for the PC to provide a defibrillator for Top Minting. The reasons given were that the existing unit in Minting is some two miles distant, and the population of Top Minting is nearly as large as Gautby. The proposed new unit could be located on the external garden wall of the resident’s property, for which a power supply would be provided free of charge. The Chairman advised the residents to canvass neighbours and create a petition to prove general support for the proposal, and that the PC would then formally consider the matter at the May meeting.
7.10 Formal Council meeting.
[1] Chairman’s welcome and apologies for absence.
The Chairman welcomed Cllrs. to the meeting. There were no apologies for absence.
[2] Declarations of interests.
EC declared an interest in Item 7b2.
[3] To confirm, or amend, and sign the draft notes of the meeting of 24th January 2023.
There were no proposals for amendment. JS proposed that the draft notes be adopted as the true and correct Minutes of the meeting, seconded by JP and resolved. The chairman then signed the Minutes.
[4] Matters arising from the minutes, and activity since the last meeting.
EC and JS had attended a meeting with Cllr Bradwell and the LCC Highways manager, at which several road condition problems were looked at, also the overhanging trees on Bardney Road, Gautby. Cllr. Gray mentioned that he was sure that the much- awaited re-surfacing of Silver St. in Minting was on the list for being completed this year.
[5] Correspondence.
A resident had requested permission to use the playing field with a bouncy castle for a children’s party.
Other correspondence was connected to later agenda items.
[6] Planning matters.
EC noted that planning application S/122/01996/22 had been approved. Dist. Cllr. Gray updated councillors on the matter of the property on Lodge Lane, Minting.
[7] Reports from District /County Cllrs.
Dist. Cllr. Gray reported. Council elections were due on 4th May, for which voters would be required to present photo identification at the polling station. ELDC had launched it’s ‘Green Homes ‘ scheme, which provided financial assistance towards the cost of heat pumps for residents with incomes under £30,000 per year, and in poorly insulated homes.
More Ukrainian refugees wished to come to the ELDC region, and more hosts were needed.
The new issue of the council newsletter was available.
[7] Finance.
a] To approve the Lloyds Bank a/c reconciliation.
The reconciliation as at 16 February 2023 was agreed at £8,403.14. CB proposed the adoption, seconded by JP and resolved. The RFO signed the Bank statement.
b] To approve payments :-
1] B.Knight and Son. [ Gautby church gates] = £2250.68
2] Cllr. E.B.Clark [ 3rd party payments ]
New System Computer Services £114.00
M V Hall hire £16.00 = £130.00
c] To appoint an auditor for the year 2022-23.
EC explained that enquiries with LALC were ongoing in respect of an auditor, the previous auditor having moved away.
d] To update and approve the Register of Assets.
With no additions to Council assets in the current financial year, the only changes were the 25% depreciation on the electrical equipment.
JS proposed approval, seconded by JP and resolved.
e] To review the insurance cover for the year 2023-24.
There were no proposals for changes to the insurance cover for the new year.
f] To review the ‘ near end of year’ accounts.
EC advised that Council spending to date was approx. £5,750, plus £1,300 in reserve for approved tree surgery work in Gautby. Total spending for the year would therefore be a little in excess of £7000. Annual revenue comprised £5,500 parish precept, plus £1,648 V.A.T. reclaim – totalling £7,148.
[8] Review of policies.
a] Data control
b] Complaints
c] Vexatious complaints
d] Safeguarding
e] Risk assessment
There were no proposals for change.
[9] Forthcoming events.
A request had been received from the Minting Classic Motor Show committee regarding the use of the playing field on the 10th of September, and also a suspension of the normal ‘no dogs’ rule for the day. CB proposed agreement, subject to a ‘dogs on leads’ requirement, seconded by JS and resolved.
[10] Parish maintenance matters.
a] To consider quotations for re-locating both Minting and Gautby defibrillators.
Quotations were considered from LKL Security and Electrical, and S.B.Barker. JS proposed acceptance of the LKL quotation, seconded by HP and resolved.
b] Playing field safety check.
CB reported that he had carried out a safety check of the play equipment, and that there were no problems.
c] Broadband – Chapel Lane / Lodge Lane extension.
EC reported that he had e-signed the Openreach contract, the PC being the ‘ contracting body’. It was hoped that work would soon start.
[11] Any other business.
Cllrs. nomination papers were completed ahead of the deadline of 4th April. There being no further business, the meeting closed at 8.00pm.