Minutes of the Annual PC meeting of 24th May 2022
Minutes of the Annual Meeting of Minting and Gautby Parish Council held on the 24th May 2022 at Minting Village Hall at 7.00pm.
7.00pm Public forum. Due to public interest the forum was extended to 45 minutes.
Present :- Cllrs EB Clark, Chairman and acting Clerk, H. Padfield, J. Padfield, C. Bruntlett, J. Stuchfield, Dist. Cllr. W. Gray, Mr. D. Flowers and Ms. J. Parker – ELDC Planning Enforcement Dept, and approx. 35 members of the public.
The discussion was mainly concerned with a planning application for a temporary agricultural dwelling on Lodge Lane, Minting. The applicant, Mr. Tidd, was present.
Questions raised concerned the viability of the proposed agricultural business, given the small area of land involved. Other matters queried were the unauthorised trimming of protected trees on neighbouring properties, non – agricultural activities e.g. dog breeding on site and the installation of a septic tank of non-approved type without approval of Building Control.
A vote was taken, with three votes in favour, and twenty against. There were several abstentions.
7.50 pm The Annual meeting of Minting and Gautby Parish Council.
Present :- Cllr. E.B.Clark [EC], H.Padfield [HP], J.Padfield [JP], J. Stuchfield [JS], C. Bruntlett [CB] and Dist. Cllr. W. Gray.
[1] Chairman’s welcome and apologies for absence.
There were no apologies for absence.
[2] Election of Officers.
[a] Election of Chairman.
Cllr Clark stood down as Chairman, and asked Dist. Cllr. Gray to chair the election of the new Chairman.
HP proposed Cllr. Clark for re-election, seconded by JS. There were no further proposals, so Cllr.Clark was re-elected as Chairman.
[b] Election of Vice-Chairman,
JS proposed Cllr. H.Padfield, seconded by CB. There were no further proposals, so Cllr. H.Padfield was elected Vice – Chairman.
[c] Election of Responsible Financial Officer.
JP proposed Cllr. Stuchfield, seconded by CB. There were no further proposals, so Cllr. Stuchfield was elected RFO.
[3] Signing of Officer’s Acceptance of Office forms.
The forms were duly signed by elected Officers.
[4] Signing of Councillor’s Security Compliance forms.
All Councillors signed their Security Compliance forms.
[5] Declarations of interests.
EC declared a pecuniary interest in Item 11g.
[6] To confirm, or amend, and sign the draft notes of the meeting of the 29th March 2022.
There were no proposals for amendments. CB proposed adoption of the draft notes as the true and correct Minutes of the meeting of 29th March 2022, seconded by JS and resolved. The Chairman duly signed the Minutes.
[7] Matters arising from the minutes, and activity since the previous meeting.
The Annual Parish Meeting took place on the 10th May, and was well attended.
The Minting Classic Motor Show was going ahead on 11th September.
The PC Audit had been carried out recently.
[8] Correspondence.
Several communications regarding the planning application on Lodge Lane had been received.
The PC had been approached by the Gautby churchwardens regarding assistance with providing new churchyard gates in Gautby. The Chairman would be holding a site meeting to discuss options, to be considered at the next meeting.
A request had been received from a resident to site a bouncy castle on the playing field for a party. The Chairman had checked with AJ Gallagher Insurance, and there was no objection. JP expressed surprise at this, having been refused permission by insurers for a bouncy castle at an Open Farm event. It was decided to ask the resident concerned to sign a disclaimer, absolving the PC for any responsibility for accidents concerning equipment brought on to the site for the event.
[9] Reports from District / County Councillors, if any.
Dist. Cllr. Gray reported. The sale of the Skegness Town Hall was going ahead. Several Lincolnshire beaches had been awarded Blue Flag status. The ELDC Queen’s Jubilee Fund was now open for bids of a share of £30,000 for Jubilee features or events in the county. The Homes for Ukrainians scheme had welcomed several hundred Ukrainians into the county.
[10] To approve adoption of the Auditor’s Report and recommendations.
JS proposed adoption, seconded by CB and resolved.
[11] Finance. To approve and adopt :-
[a] The audited accounts. JP proposed adoption, seconded by JS and resolved.
[b] The Bank Reconciliation and Explanation of Variances. CB proposed adoption, seconded by JS and resolved.
[c] To approve and adopt the Annual Governance and Accountability Report. :-
The Certificate of Exemption
The Annual Internal Audit Report
The Annual Governance Statement
The Accounting Statement.
JS proposed adoption, seconded by CB and resolved.
[d] To sign the Notice of Public Rights.
The RFO duly signed the Notice of Public Rights.
[e] To update and approve the Register of Assets.
HP proposed approval, seconded by CB and resolved.
[f] To review and approve the Gallagher Insurance policy.
The insurance cover was discussed, and considered adequate. HP proposed approval, seconded by JS and resolved.
[g] To approve payments:-
1 Cllr E.B.Clark 3rd party payments – Hall hire etc £128.80
2 “ “ - Viewtec signs £69.37
3 L.A.L.C. subscription £139.01
4 N -Power kiosk electricity £27.18
Approval was proposed by JP, seconded by JS and resolved.
[12] Planning matters.
Cllrs discussed planning application S/122/00950/22. Following observations made in the public forum, and considering the circumstances, it was decided to oppose the application for the following reasons :- The proposed agricultural business was not thought viable, loss of visual amenity, inconsistency with the Local Plan and noise nuisance.
JS proposed objection, seconded by HP and resolved. EC to convey the council's objections to ELDC Planning Dept., and also concerns regarding the handling of the application to the Monitoring Officer.
[13] Parish maintenance.
Minting noticeboard. This was now erected on the Green.
Minting churchyard. A request for the PC to consider including Minting churchyard in it’s grass mowing schedule had been received. It was agreed to obtain an estimate of cost, and consider the matter at the next meeting.
[14] Any other business.
EC reported on a meeting with Gautby churchwardens, regarding a new gate for the churchyard. Estimates to be obtained and considered at the next meeting.
Other suggestions for the next agenda were [1] provision of roadside planters, [2] replacement 30mph and footpath signs, and [3] provision of a dog bin on the Pinfold Lane junction.
There being no further business, the meeting closed at 9.00pm.