Minutes of the meeting of 29th March 2022
Minutes of the ordinary meeting of Minting and Gautby Parish Council held on the 29th of March 2022 at Minting Village Hall at 7.00pm.
Present :- Cllr. E.B.Clark [EC] Chairman/ acting Clerk, Cllrs. H. Padfield [HP], J.Stuchfield [JS] and C.Bruntlett [CB].
In attendance :- County Cllr. P. Bradwell and District Cllr. W. Gray.
7.00pm Chairman’s welcome and public forum [10 minutes]
No members of the public were present.
7.10 Parish Council meeting.
[1] Apologies for absence.
Cllr. J Padfield sent apologies, citing work pressure.
CB proposed acceptance, seconded by JS and resolved.
[2] Declarations of interests.
There were none.
[3] To confirm, or amend, and sign the draft notes of the meeting of 18th January 2022.
There being no proposals for amendment, JC proposed the adoption of the draft notes as the true and correct minutes of the previous meeting, seconded by HP and resolved.
[4] Matters arising from the minutes, and activity since the last meeting.
EC reported that the Parish Precept had been applied for on time.
The planning application on Grundy’s Lane, Minting, was still undecided.
[5] Correspondence.
EC noted that he had contacted the Heritage Group with the suggestion that the projector, donated for community use by ELDC, could be based in either village hall as to be readily available. However, that request was refused, and anyone wishing to use it would have to apply to the Heritage Group.
[6] Reports from District / County Councillors.
District Cllr. Gray outlined the various financial assistance schemes being provided by ELDC. The Household Support Fund and Green Homes Fund provided assistance for residents with incomes below £30,000 per year [ details on the ELDC website]. The waste disposal arrangements were changing, with the planned introduction of a black / purple wheelie bin solely for paper, and the current grey bin to accept glass. There may also be a food waste bin in the future. A Local Lottery is planned. Cllr. Gray also mentioned arrangements for Ukrainian refugees in East Lindsey.
County Cllr Bradwell discussed the present situation regarding highways maintenance. With a budget from Government reduced by £12m this year, planned work is taking longer to complete. The much hoped for re-surfacing of Silver St in Minting was on the list. A more economical `skim and tarmac’ process provide good results, compared with more expensive complete re-surfacing operation.
[7] Finance.
[a] To approve the Lloyds Bank a/c reconciliation. EC presented the latest Bank statement, and the reconciliation was agreed, and the statement signed by the RFO. CB proposed adoption, seconded by JS and resolved.
[b] To approve payment to the Parish Notice Board Co. - £1134.00
CB proposed approval, seconded by JS and resolved
[c] To appoint an auditor for the year 2021-2022.
EC reported that Ms Diane Horsley had indicated that she would be able to perform the audit again. HP proposed appointment of Ms Horsley, seconded by CB and resolved.
[d] To update and approve the Register of Assets.
Cllrs. agreed to add the new Minting noticeboard [ not yet erected] to the Register, and write off the old noticeboard. The policy of depreciating the electrical equipment by 25% of the written down value should also be applied this year. JS proposed, seconded by HP and resolved.
[e] To review the insurance cover for the year 2022-23.
EC agreed to consult Gallagher and Co regarding adding the new noticeboards to the Policy.
[8] Review of Policies.
[a] Data control
[b] Complaints
[c] Vexatious complaints
[d] Safeguarding
There were no proposals for amendment to the policies.
[9] Appointment of Lead Safeguarding Officer.
Cllr. Clark was proposed by JS, seconded by CB and resolved.
[10] Risk assessment review.
Following several amendments agreed in 2021, there were no further amendments proposed.
[11] Forthcoming events
[a] Annual Parish Meeting – 10th May 2022.
EC advised that the local Crime Prevention Officer had agreed to give a presentation. A presentation by the NHS was also a possibility.
[b] Minting Classic Motor Show – 11th September 2022.
The organising committee had requested the use of the playing field again for their event. There being no objections, CB proposed permission, seconded by JS and resolved. A risk assessment would be carried out prior to the event.
[12] Parish maintenance matters.
[a] Minting noticeboard.
EC reported that the noticeboard had been delivered. EKM Ltd had given a quotation of £280.00 + VAT for installation, considerably less than the £450 + VAT quoted by the manufacturers. JS proposed acceptance, seconded by CB and resolved.
[b] Defibrillators.
EC agreed to contact local electricians regarding moving the units to the agreed new locations.
[c] Playing field equipment -annual safety check.
CB reported that he had carried out the necessary checks, and had not found any safety issues.
[d] Verge clearance. Cllrs. agreed to go ahead with much needed verge clearance on Cow Lane, Minting during the coming Summer. Quotes for the work would be considered at future meetings.
[e] Broadband. EC reported no progress on the proposed Broadband extension.
[13] Any other business. CB mentioned a query from a resident concerning the possibility of having a bouncy castle on the playing field for a children’s party. EC agreed to ask Gallagher& Co as to the implications for insurance.
There being no further business, the meeting closed at 8.15pm.